21 Things – Organizing Workflow with Evernote

Since hearing about Evernote from Michael Hyatt’s This is Your Life podcast and reading about the many potential uses for Evernote, I have been using it to organize my life and workflow. It has become the storage place for documenting my life-an electronic scrapbook. I keep Web sites, owner’s  manuals, pictures, and many more items in my evernote.

Evernote has a free, a plus and a premium level. The free version allows the user to clip items from anywhere on the web, share their notes with others, and sync on multiple devices. I have Evernote on my iPhone, iPad, and PC. With the free version the user can upload 60MB per month. The plus level ($24.99/year), a new option, allows the suscriber to access notes offline, add a passcode on mobile app, save emails, and permits you to upload 1GB/month. The premium level  ($49.99/year) allows the subscriber to search documents and attachments, turn notes into presentations, annotate attached PDFs, and much more. Additionally, the premium level allows for unlimitied uploads, which is a new feature of the change to three different plans. 

Evernote allows all users to create notebooks in which to store their notes and tag content with keywords for easy searching. When saving items, clipping from the Web, and uploading items, the user can chose the notebook to which they want to save the item. 

Saving Web page to Evernote with Folder Selected
Evernote has many great benefits for Free Level users, too. Free users can upload documents, photos, and others items. Other apps can be utilized to scan and annotate documents before uploading them to Evernote. Below is a document I scanned with TinyScan, then opened and with PDF-Notes. 

Scanned and Annnotated Document
 I saved the document to a notebook titled All Scanned Documents.  Below is a screenshot of the All Scanned Documents folder with three items I scanned using TinyScan.  

All Scanner Documents Notebook in Evernote
 One of the best functions of Evernote Premium is the ability to take and annotate a photo, which can later be found through the search feature. Additionally, you can see content related to your notes through their new feature, Context. Evernnote premium users have greater access to features in Skitch, without having to purchase a separate Skitch upgrade.
The ability to create, scan, and store documents and notes digitally provide for maintaining documents, pictures, and other items without the storage space needed for physical documentation.Teachers can create notebooks for classes, and store running records for each students. They can keep digital copies of previously done projects for sharing with future students. Administrators can keep notes for walk-thrus and evaluations, conversations with parents, and records of emergency preparations drills. Being able to store all of these notes and documents digitally provides security and availability without placing physical items in file cabinets and locked desks.Many  possiblities exist with digital curation apps like Evernote.

Potential problems arise with digital storage of information due to the ability of hackers to infiltrate networks and organizations, such as the NSA and credit card companies. However, I believe the same can be said for anything created or saved on your computer.  If others use your mobile device you may want to pay for the premium version so the notes are only accessible if the other users know your lock code. Because my children use my device I use an access code for Evernote to keep confidential information out of the hands of others.  Other potential issues with Evernote would be the possibility of not having Internet access when needed. Networks go down, phones lose service, and access costs money. With the plus and premium levels you can access recent notes without Internet access.

I would love to know how others use Evernote or other curation apps. Please share your thoughts and feedback in the comments or email me at marc@marcdaly.com.